How to set up Signals

Purpose of Signals:

A message is displayed in the live transcript when a certain word is mentioned. You can also choose to receive an email notification. This way you can set yourself reminders, warnings, instructions and form good habits.
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How to configure:

1. Go to Settings in the Unique.app and then on the left side you'll see "Signals"

    

2. You can create a new Signal via the + button: Add Signal

    

    

3. Example: Add the Signal "Next steps"
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4. You can add one or more words under tracked expression. It has to be an exact match. Synonyms are not recognised.

    

   • You can choose to have either or both email or live notifications

   • Enter the text that should appear when the word is recognised.

      

5.  

How to test:

1. Create a new meeting

2. Invite the bot, say the word/tracked expression, e.g. "next step"

3. The pop up window should appear in the live transcript

    

How to set up a consent page

The goal is to display this Consent Page which appears before you enter a virtual meeting. It gives the participant the opportunity to decide whether to be recorded.

Setup in Unique.app:

Create default meeting links from...

• Teams:

• Google Meet:

• Zoom: take your Personal Meeting ID from Zoom settings

Copy the meeting link, and add to the 'DEFAULT MEETING LINK' section within your My Profile page:

Go to My Company and enter your privacy policy URL. Don't forget to click on SAVE.

Google Calendar setup:

1. Open your Google Calendar and select the (+) icon:

2. Search and Install "Unique for Google Calendar" from the market place.

3. Once installed, there will be a drop-down arrow to open the Unique Meeting module from the meeting set-up page:

By clicking on participate the consent page will appear.

Outlook setup:

1. Open the downloads page and select 'Unique for Outlook'.

2. Unzip the download to retrieve the 'manifest.xml' file.

3. From Outlook (web or desktop) select: Get Add-in > My add-ins > Add a custom add-in > Add from file... and choose the manifest.xml file.

    

    

4. Once installed the add-in will can be selected when scheduling a new meeting. The option 'Collect consent' will generate a replacement meeting link which will launch the consent page for the participants:

Participant declines:

Should one of the participants decline to join, then the bot recording will be disabled for this meeting.

You will be able to see from the meeting bot log in your agenda page, that someone declined to be recorded and the bot cannot record the meeting.